OUR POLICIES Academic Travel Abroad, Inc. (ATA) is a professional tour operator that operates the NPR Travels program. When you enroll in a trip with ATA, you are asked to sign our Terms & Conditions. We require all travelers to sign this document before traveling with us. Please review this document in its entirety below and submit your signature at the end.
TRIP COST Prices are listed in U.S. dollars and are based on a person sharing a room with another. While we do our best to maintain the listed price, because our prices are set over a year in advance, we reserve the right to increase costs due to extraordinary circumstances beyond our control. The land cost is based on a minimum number of guests.
WHAT IS INCLUDED
• Comprehensive educational program by content experts and professional on-site guides
• Accommodations and meals as outlined in the itinerary
• Ground transportation within the itinerary unless otherwise indicated
• Sightseeing as specified in the itinerary
• Entrance fees
• Gratuities to porters, drivers, and guides
• Transfers to and from airports for those arriving or departing according to the designated itinerary
• Baggage handling for one checked piece and one carry on piece per person
• The assistance of an ATA trip manager for comprehensive logistical and customer service management on the trip
• The assistance of an ATA professional travel team to assist with pre-trip questions, and travel arrangements, including flights, extra hotel nights, or other services.
• Comprehensive pre-departure information about the destination and what to expect on the trip, including a suggested reading list
WHAT IS NOT INCLUDED
• U.S. domestic or international airfare or other transportation from your home to the starting point of the trip and from the end point of the trip to your home
• Airport transfers and baggage handling for travelers arriving well before or after the planned group transfer or departing the trip before or after the planned group transfer
• Travel and trip cancellation insurance
• Passport, visa, airport departure and excess baggage fees
• Meals not specified in the itinerary; food and beverages that are not part of the included meals
• Personal items such as telephone, fax and internet charges, laundry, room service, alcoholic or other beverages not specified as included
• Gratuities for non-group services
• Expenses you may incur resulting from delays due to bad weather, road conditions, sickness, government action, and flight delays
• Expenses incurred in making individual travel arrangements in conjunction with the trip; sightseeing not included in the itinerary
SINGLE OCCUPANCY A limited number of single rooms are available at extra cost on a first-come, first-served basis, but availability cannot be guaranteed.
PAYMENT SCHEDULE $500 deposit is due upon application. Balance due upon receipt of invoice, 90 days before departure. Acceptable forms of payment for the deposit are personal check, wire transfer, Visa, MasterCard, or American Express. Final payment may be made by credit card, check or wire transfer. If final payment is not received by 90 days prior to departure, your space is subject to cancellation. If you are making a reservation within 90 days of the trip’s departure, full payment will be required upon confirmation.
CANCELLATION AND REFUNDS All cancellations must be submitted in writing (email or fax) to Academic Travel Abroad, Inc. (ATA). Per person cancellation fees are based on the date of the cancellation notice reaching ATA.
Refunds will be handled as follows:
• More than 60 days prior to departure: full refund of deposit.
• Cancellation within 60 days of departure: no refund.
• Cancellation on day of departure or after tour departs: no refund.
No refund for unused portions of tour, including, but not limited to, missed meals, hotel nights and sightseeing. Cancellation of program by National Public Radio, Inc. and ATA: full refund. Reservations are not transferable without the explicit approval of National Public Radio, Inc. and ATA. NOTE: Neither National Public Radio, Inc. nor ATA accepts liability for any airline or train cancellation penalty incurred by the purchase of a nonrefundable airline or train ticket to the tour departure city or return.
INSURANCE We strongly recommend the purchase of trip cancellation insurance, which is available for coverage of expenses in conjunction with cancellation due to illness or accident. Baggage insurance is also recommended. In the event that you must cancel your participation in a travel program, trip cancellation insurance may be the only source of reimbursement. We will send you information from Travel Insurance Services, or you may obtain coverage through a company of your choice. All ATA trips include Emergency Evacuation Insurance as part of the trip price.
A NOTE ABOUT THE ITINERARY While every effort will be made to carry out the program as planned, the nature of travel is unpredictable, and we must be prepared for changes. The itinerary as described is subject to modification by ATA. Rest assured that, should any changes be needed, ATA commits to deliver an experience as outstanding as the one originally planned.
FITNESS TO TRAVEL, ACTIVE ELEMENTS To enjoy your travels to the fullest, you should be in good physical and mental health. Any physical or mental condition requiring special attention, diets, or treatment must be reported in writing when the reservation is made (or at such later time when you become aware of such a condition). We reserve the right to decline to accept or retain any person as a participant should such a person's health, mental condition, physical infirmity, or attitude jeopardize the operation of the travel program or the enjoyment of other participants. All health information is protected and treated as confidential.
Some of our trips incorporate active elements such as hiking, climbing, biking or canoeing. You are responsible for familiarizing yourself with the level of activity that will be involved in your trip and assessing your ability and willingness to participate. Any such activity is entirely optional. In some cases, on-site providers may require you to sign an additional waiver/release to participate in an activity that involves additional risks or a certain fitness level. In these cases, we do our best to share these waivers with you in advance of the trip. By registering for this trip, you are representing that that you are physically and mentally able to understand the risks, foreseeable and unforeseeable; to safely participate in the selected activities and services; and of sufficient intelligence and maturity to understand and follow safety protocols.
CONDUCT DURING THE TOUR You are responsible for respecting the authority and following the directions of the tour manager and the laws of the countries in your itinerary during a trip. We may exclude you from participating in all or any part of the trip if, in our sole discretion, your condition or behavior renders you unfit for the trip or unfit for continuation once the trip has begun. Unfitness may include, without limitation, any behavior that, regardless of its cause, is inappropriate or offensive or interferes with the delivery of trip services or may constitute a hazard or embarrassment. In such case, our liability shall be strictly limited to refund of the recoverable cost of any unused portion of the trip. Should you decide for any reason not to participate in certain parts of the trip or use certain goods included in the trip, no refunds will be made for those unused parts of the trip or goods. You agree to indemnify and hold us harmless from and against any costs, damages, losses or liabilities arising out of (a) the actions or omissions of any minors traveling with you and (b) if you checked the box indicating that you are signing on behalf of yourself and your traveling companions, your companions’ claims that you were not authorized to agree to these Terms and Conditions on their behalf.
PHOTOGRAPHY AND VIDEO: You agree that National Public Radio, Inc. and ATA (and/or their respective affiliates) may record you by any means including, without limitation, electronic recording, film, videotape, audio tape, live-stream and photography and you hereby grant to National Public Radio, Inc. and ATA (and their respective affiliates) the gratis right to use, publish, display and broadcast your name, likeness, voice, quotes, and images in whole or in part, by any and all formats now known or hereinafter developed throughout the world including, without limitation, in advertising materials, promotional materials, editorial content, social media, commercial tie-ups and live-streaming productions. If you object to recording, you must notify ATA at the time of booking. You also release National Public Radio, Inc. and ATA (and their respective affiliates) from any and all claims and causes of action you may have now or in the future based upon defamation, misappropriation, invasion of privacy, right of publicity or similar claims, and you agree not to institute any legal action based on any of the grounds specified herein.
RESPONSIBILITY This trip is managed by Academic Travel Abroad, Inc. (ATA), a professional travel company, hired as an independent contractor. National Public Radio, Inc. does not operate any aspect of the trip. ATA acts only as agent for the passenger with respect to all transportation, hotels, and all matters of reservations and trip operation. ATA and their agents and National Public Radio, Inc. accept no responsibility for loss, damage, injury, accident, delay or irregularity, expense or liability caused by the defect of any vehicle or negligence or default of any independent contractors, their employees, agents, or representatives. Nor do ATA and National Public Radio, Inc. accept responsibility for losses or delays arising from but not limited to sickness, pilferage, acts of terrorism, weather conditions or acts of God. All such losses or expenses shall be borne by the program participant. ATA reserves the right to cancel any trip prior to departure in which case the entire payment will be refunded without further obligation on their part. ATA reserves the right to decline to accept or retain any trip participant at any time without being under any obligation to assign any reason therefore. In the event of the exercise of this right, ATA shall be under no liability to such person(s) except to refund such amount as their absolute discretion deems reasonable to attribute to the uncompleted portion of the trip. Baggage is carried at the owner's risk entirely. It is understood that air, ship or train tickets when issued shall constitute the sole contract between the passenger and carrier concerned. The airlines and all other transportation companies involved in this trip are not to be held responsible for any act, omission, or event during the time the passengers are not on board their plane or conveyances. All services are subject to the laws of the country in which they are rendered. The participant agrees on behalf of herself/himself, her/his dependents, heirs, executors, administrators and assigns to abide by the above conditions and to release and hold harmless, National Public Radio, Inc. and Academic Travel Abroad, Inc., and any of their representatives from any and all liability for any delays, damage, loss, injury or death occurring in relation to this trip.
GOVERNING LAW These Terms and Conditions shall be governed by and construed in accordance with applicable federal law and the laws of the District of Columbia without reference to its conflicts of laws principles. All disputes, actions or proceedings arising in connection with these Terms and Conditions shall be tried and litigated only in the local or federal courts in the District of Columbia, and each party hereby expressly and irrevocably submits to the jurisdiction of such courts in any such suit, action, or proceeding.
CALIFORNIA SELLER OF TRAVEL PROGRAM CST #2059002-40 ATA is a participant in the California Seller of Travel program. California law requires that certain sellers of travel have a trust account or bond. ATA has a trust account. ATA is not a participant in the California Travel Consumer Restitution Corporation.